Export Contacts from Outlook to Excel Spreadsheet in 2 Top ways

admin | September 30th, 2021 | MS Outlook

Summary: Do you want to export contacts from Outlook to Excel spreadsheet and access them on this platform? In this article, we are going to provide the best of the solutions that will help you out with this.

Outlook is a popular email client that is capable of managing emails, contacts, calendars, etc. You can create a CSV or a PST file from it with your contact list. The PST is an Outlook data file that can store all other data items but the CSV aka comma-separated values format preferably stores contacts. The latter format can be used with Excel and other spreadsheet programs.

However, the problem arises when the user has a corrupt or an orphan PST contact file and they are unable to read it. A damaged Outlook data file can lead to permanent data loss if not treated right. Below mentioned is a user query similar to this scenario.

“Hello! My colleague sent me contacts from his Outlook account. As I do not use MS Outlook, I am unable to access its data. How can I access them in Excel program in an easy manner?”

How to Export Contacts from Outlook to Excel Spreadsheet?

If you have MS Outlook installed on your system, properly configured, then you must follow the following steps to export Outlook contacts and access them in Excel.

  1. Launch Outlook on your system and enter your credentials.
  2. From the top left corner, click on the File button.
  3. Now, choose Open & Export and click on Import/Export option.
  4. Select “Export to a file” and tap on the Next button.
  5. Choose the Comma Separated Values option and choose Next.
  6. Select the contacts folder from the list > Next.
  7. Browse a location to save this Excel file on your system.
  8. Map the custom fields and click on the Finish option.

This way you can export contacts from Outlook. To be able to access them in an Excel spreadsheet, open it in Excel and you can save it in any format other than CSV.

Limitations of the Manual Method

When you export Outlook contacts to Excel spreadsheet manually, it comes with its own set of limitations as discussed below:

  • It permits you to export many fields to Excel but not all of them.
  • Mapping the fields is a time-consuming and tiresome process.
  • You need to have Outlook configured well on your system.

Automatical Way of Exporting Contacts from Outlook to Excel

Since the above-mentioned method comes with its restrictions and limitations, we decided to bring you a well-researched automated solution. The SysTools vCard Export tool is a popular utility that is in demand for its great functionalities. It permits you to export contacts from Outlook files that are corrupt, damaged, orphan, protected by passwords, etc. In addition to that, you can also export the contacts to multiple formats and will be able to access them on many platforms.

It supports Outlook 2019, 2016, 2013, 2010, and other versions. The resultant file will have a corresponding folder hierarchy as the source file. You will be able to export all attributes and fields of contacts from Outlook. It provides other countless benefits that will make your work with Outlook contacts much smoother.

Related: Sync Outlook Contacts with Google Contacts


There is now an easy way to export contacts from Outlook to Excel spreadsheet as discussed above. You can opt for any option from the above methods that works best for you. The software we mention here is the best utility in the market that securely does the job while keeping the source file safe.